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How to Write an Eye-Catching Job Application Email

job application email

Discover the techniques to effectively apply for a job through email and stand out with your distinctive career narrative by effectively writing job application Application.

There are numerous methods to submit a job application. Although some businesses use an applicant tracking system or ATS, others might necessitate an application sent via email. This post will discuss the necessary elements for applying for a job via email, strategies for crafting an impressive email, as well as additional recommendations to bear in mind when using this approach to apply for positions.

What exactly is a job application email?

At times, companies might mandate that you send in your job application via email instead of utilizing a job portal such as an ATS. In such cases, they will usually provide instructions on how to proceed in the job description, indicating the necessary materials to send, the email address to use, and even the subject line to mention.

What is required to apply for a job through email?

When applying for a job via email, you will need to fulfill three primary requirements: a clear and informative subject line, an email body that introduces yourself, highlights your qualifications, and conveys your interest in the position, and attachments.

You have two choices for composing the email body:

A concise cover letter: If you decide to attach a cover letter, it’s advisable to provide a brief summary of your experience and abilities in the email body so that the recruiter or hiring manager can get an idea of your qualifications.

A complete cover letter: Instead of attaching a cover letter, you can copy and paste it into the body of the email. This approach transforms your email body into a complete cover letter.

What are the recommended attachments to include in an email job application?

When submitting a job application via email, it is crucial to carefully read the job description and observe any specific requirements regarding attachments and format. These instructions may indicate whether you should send your materials in PDF or another file format.

The common attachments included in an email job application are:

  • A resume
  • A cover letter
  • Samples of your portfolio

The purpose of a job application email is distinct from that of a job application follow-up email, where a job seeker typically contacts a recruiter or hiring manager via email to inquire about the status of their job application that was previously submitted, often through an Applicant Tracking System (ATS).


How to write a job application email 

Composing a job application email necessitates following the same process as any other job application. Begin by thoroughly examining the job description, pinpointing the qualifications and abilities that closely match the position. This information will guide the content of your email body (i.e., cover letter) and demonstrate your research on the company and the role.

Once you have gathered all the necessary information, you can start composing your email.

1. Writing a Clear Subject Line. 

When writing a job application email, it is crucial to create a subject line that clearly states the purpose of your email, such as “Application: [Position Title], [Your Name]” or “Application for [Position Title]: [Your Name].” Review the job description to determine if the company requires you to address the email to a specific person, and if not, use “To Whom It May Concern” or “Dear [Department] Hiring Team.

2. Include a salutation

Check the job posting or description to determine if there is any specific instruction on who to address your email to. If there is no such instruction, you may conduct a research to find out the name of the hiring manager by visiting the company’s LinkedIn page or website. In the absence of that information, use a generic salutation like “To Whom It May Concern” or “Dear [Department] Hiring Team.” To learn more about the appropriate way to address a cover letter, seek further guidance.

3. Introduce yourself in the first sentence

In the opening sentence, be straightforward and write it like a resume objective. Share your identity, the duration of your experience or your current occupation, and mention that you are submitting an application for the position. If you were referred by someone, make sure to acknowledge it.

4. Turn your cover letter into the body of your email 

You have two options for the body of your email: it can either contain your entire cover letter if you decide not to attach it, or it can be a shorter version of your cover letter if you choose to attach the full document. Similar to a regular cover letter, it’s important to highlight your experience, how you are uniquely suited for the role, and any achievements that demonstrate your potential impact.

5. Close with details

At the end of your email cover letter, make sure to emphasize your interest in this specific position and the company. Mention the documents you’ve included and your availability for further communication and steps.

6. Sign your email

At the end of your email, make sure to include your contact details such as your full name, phone number, and email address. If you have a personal website, it would be helpful to add the URL as well.

7. Attach your Documents

Ensure that you attach all the necessary documents, such as your resume, in the correct format.

8. Proofread before you hit “send.” 

Before sending your email, carefully check for any spelling or grammar errors. A professional cover letter should be free of mistakes to demonstrate your meticulousness to a recruiter or hiring manager.


Job application email samples 

Marketing Manager Position

Subject: Application for Marketing Manager Position

Dear Hiring Manager,

I am writing to apply for the Marketing Manager position at XYZ Company, as advertised on your website. With over 5 years of experience in marketing and a proven track record of increasing revenue and brand recognition, I believe I am an ideal candidate for this position.

In my current role as a Marketing Director at ABC Company, I have successfully developed and executed marketing campaigns across multiple channels, resulting in a 30% increase in revenue over the past year. I am confident that my skills and experience would make a valuable contribution to your team.

Thank you for your consideration, and I look forward to the opportunity to discuss my application with you in more detail.

Sincerely, [Your Name]

Software Developer Position

Subject: Application for Software Developer Position

Dear Hiring Manager,

I am excited to apply for the Software Developer position at DEF Company, as advertised on your job board. With a degree in Computer Science and experience in developing complex software solutions, I am confident that I have the skills and knowledge necessary to excel in this role.

In my current position as a Software Engineer at GHI Company, I have worked on several successful projects, including the development of a web-based inventory management system. I am well-versed in programming languages such as Java, Python, and Ruby, and have experience working with databases and API integrations.

Thank you for considering my application, and I look forward to hearing from you.

Best regards, [Your Name]

Graphic Designer Position

Subject: Application for Graphic Designer Position

Dear Hiring Manager,

I am excited to apply for the Graphic Designer position at PQR Company, as advertised on your website. With a degree in Graphic Design and experience in creating engaging visual content, I am confident that I have the skills and creativity to succeed in this role.

In my current position as a Freelance Graphic Designer, I have worked on various projects for clients in different industries, including creating logos, designing websites, and producing marketing materials. I am proficient in using design software such as Adobe Creative Suite, and am able to work independently or as part of a team.

Thank you for considering my application, and I look forward to discussing my portfolio and qualifications with you.

Best regards, [Your Name]


What do you write in an email when applying for a job?

In an email when applying for a job, you should introduce yourself, state your interest in the job, mention your qualifications, attach your resume, and provide your contact information.

What should I write in email when sending CV?

When sending a CV by email, you should introduce yourself, state the purpose of the email, attach your CV, and provide your contact information.

How do I send my CV to HR by email?

To send your CV to HR by email, you should find the HR email address, compose a professional email, attach your CV, and send the email.

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